- Our stand is in building Aw https://fosdem.org/2019/schedule/buildings/#aw
- Stand buildup has to be finished Saturday 10:00
- Stand duty on Saturday ends 19:00
- Stand duty on Sunday starts 9:00
- Stand teardown starts at Sunday 17:00
- If you bring something, please tell me via email
- I will bring wired ethernet (if we're lucky and get soemthing to plug
- If you volunteer for stand duty, please tell me via email or show up
sometime on Saturday so we can plan Sunday shifts.
Have a great FOSDEM!
-------- Forwarded Message --------
From: Pieter De Praetere <pieter(a)fosdem.org>
Subject: [FOSDEM standholders] Practical information for your FOSDEM stand
Dear FOSDEM stand organisers,
Welcome to FOSDEM! We are very happy to welcome your project this year. Please
take your time to read through this information sheet and the Code of Conduct
Stands are located in three buildings on the campus: the upper (+2) and lower
(+1) corridors of the K building, the lower floor of H and the corridors of AW.
The list of stands with their location is on the FOSDEM website (https://
). Note that the exact location (in the building) will
only be known closer to the event.
During FOSDEM, the stands team and the building coordinators can be reached
via the H or K infodesk. If it is very urgent, an emergency phone number is
available: +32 2 788 74 74.
Before the conference begins on Saturday, you will have time to set up your
stand. We ask that you start around 8:30 with building up your stand and finish
around 10:00 so all stands are ready by the time our visitors arrive.
We will provide each stand with a table, chairs and a power cord. While we try
to provide every stand with an individual power socket (Belgian E type -
), the layout of
the building makes this sometimes impossible, so some stands will share a
WiFi (best-effort) will be present in all buildings, but we cannot provide
fixed (ethernet) internet.
Please do not move the tables or chairs; the position of stands has to be
agreed beforehand with ULB for fire safety reasons, so we have very little
flexibility there. For the same reason, we cannot provide extra tables.
To prevent damage to the buildings, please do not attach anything to the
walls, windows etc. You can bring anything else (e.g. roll banners, a new,
branded, table cloth, demo items etc.), as long as it fits on your table
During the event
For security reasons, we ask that there is always someone from the project
present at your stand. This also gives visitors a more pleasant experience, as
there will always be somebody at hand to answer questions.
We ask that you do not distribute food or drinks; we do not have permission
from the ULB to do so. Small quantities (e.g. cookies) are OK, but large-scale
distribution or the selling of large amounts of food or drink is not allowed.
You must vacate the building by 19:00 on Saturday. Buildings are closed during
the night, but not guarded. You can store your valuable items in the cloak
room during the night (after 18:00); but you should take your items out before
8. Sunday is a very busy day for the because many people will leave their
luggage in the cloak room.
Please keep the vicinity of your stand clean; life is better for everybody if
the conference is nice and clean.
When the event ends on Sunday, please clear up your stand and the immediate
vicinity. There is a person responsible for every building, and they will be
able to help you with any questions you might have regarding tear-down.
The clean-up starts when the devrooms close, usually around 17:00. By 17:30,
everything should be packed up so we can clean and close the buildings. All
items you brought, you should take back. So all posters, stickers, banners
etc. that you used to decorate your stand, or did not hand out to visitors,
you should take with you or throw in the trash. You would make the clean-up
volunteers very happy if you take the time to gently sweep the surroundings of
Every building has a central "Collection point" where you should bring chairs,
tables and all other FOSDEM equipment. You will also find brooms and garbage
bags there. Please put chairs and tables on the correct carts, and all other
FOSDEM equipment in the labeled boxes. It will save us a lot of time
afterwards if everything is nicely packed up.
We hope you will have a pleasant experience at FOSDEM and that your project
will benefit from having a stand. Should you have any more questions or
remarks, don't hesitate to contact us via stands(a)fosdem.org.
The FOSDEM stands team